Responsibilities

• Responsible for supporting IP attorneys by performing various administrative duties and tasks.
• Coordinate and collaborate with attorneys, OCs (outside counsels) etc., for formalities & procedural matters.
• Ensure timely filing of TM applications. Prepare statistics, deadline and docket reports.
• Attending to communication received regarding formalities and procedural matters.
• Participate in review meetings and prepare meeting minutes and reports.
• Query handling with OC’s and others on prosecution
• Processing incoming emails to the electronic document management system, docketing deadlines, opening workflows and updating the database with information such as status changes or filing/registration particulars etc.
• Creating new records, Docketing, preparing confirmation emails to relevant parties & validation of records in the database.
• Preparing reports on a regular or ad-hoc basis from the records database, including but not limited to deadline reports
• Providing administrative support to update the IP database and other tools with information related to the restructuring of different businesses, invoice approvals, internal and external contact information etc.
• Supporting the team with correcting irregularities found in the IP database
• Miscellaneous office clerical and administration duties

Qualifications

• Minimum Bachelor’s Degree with good academic records
• 3 to 7 years’ experience of working in the field of Trademarks in a multinational environment, preferably with exposure to TM prosecution, IP Paralegal activities, TM portfolio management processes.
• Must be detail-oriented with an analytical personality, i.e. a strong ability to work with IT tools, IP databases and Microsoft applications in particular advanced level of MS-Excel
• A practical understanding of the trademark systems around the world and a high degree of motivation to acquire this knowledge through internal training, online courses and on the job experience
• Capable of handling emails, independent correspondence and managing files efficiently
• Ability to conduct preliminary knockout searches, knowledge of Trademark national registers and IP databases would be an added advantage
• Demonstrates initiative, strong attention to detail, and creativity in issue/problem solving.
• Excellent verbal/written communication skills with strong interpersonal skills dealing with multiple stakeholders.
• Excels at defining and managing priorities and has strong organizational skills.
• Continuous improvement mindset along with the ability to work efficiently in a fast-paced environment.
• Operates ethically and maintains high confidentiality.
• Demonstrates ability to work and build relationships with remote team members and managers
• Should be adaptable and flexible to adjust work hours to overlap with the global team
• The working language of the Law Department is English. A high level of spoken and written English is a must, and any additional language skills would be an advantage.The successful candidate must be a team player with strong communication skills. He or she must have the ability to develop and maintain effective working relationships with other team members in Pune and Law department members in the US region. The candidate must be highly motivated, capable of achieving goals, getting excellent results, and must adhere to the highest standards of business ethics.The position includes support for daily activities, managing multiple tasks, and collaborating with the global Law team to effectively and efficiently achieve results that provide value to the Eaton Law team and Eaton overall.

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