To ensure the effective servicing of Company Board, Committees and associated meetings. This will include summoning meetings, preparing agenda, collating papers and ensuring their timely distribution, attending meetings, preparing minutes and follow-up action plans.
To monitor follow up action taken after the meetings, and maintain a rolling agenda.
To maintain Board and Committee records including papers, minutes, the indices of reports considered and of delegated authorities.
To organize annual and extraordinary general meetings.
To be familiar with the governing instruments of the Company and advise on them.
To monitor the activities of the Companies to ensure that they act within their constitutions, standing orders and other regulatory requirements.
Ensure compliance with statutory requirements and governance best practice.
To assist in the preparation of Annual Reports and Statutory Returns.
To assist in the maintenance of Statutory Records and Registers.
Work closely with Legal & other consultants on matters that may come up.
Coordinate with attorney firms and consultants in pursuance of the duties and responsibilities as required.
No job description can cover every issue which may arise within the post at various times and the post holder is expected to carry out other duties from time to time which are broadly consistent with those in this document.
Preparation of reports as required by the role.
Such other duties as may from time to time be allocated by the CFO or MD related to Legal Matters or Company Secretarial activities.
Take a flexible approach to relevant issues and act promptly to ensure situations are dealt with appropriately and effectively.
Qualifications
8-10+ Years of overall experience with 3-5 years of experience as a Company Secretary and Legal Manager in a Manufacturing Industry.
Minimum LLB, legal studies, finance and accounting.
Masters Degree would be preferable.
Certification course : Institute of Chartered Secretaries and Administrators (ICSA) or equivalent
Essential qualities include a keen eye for detail;
The ability to assimilate and handle a large volume of information.
The ability to work to tight deadlines;
A strong team player with good inter-personal skills and a professional manner; good organizational skills.
